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Canadian company -Secretarial&Logistical

Posted 22 Oct 2007

 

An established Canadian company at Jl. Talang Betutu no. 2, Jakarta Pusat (near Sizzler-Thamrin) is seeking for a temporary secretary that is able to substitute the secretary who will take maternity leave. Please send your application letter and CV, along with your expected salary to hickling@attglobal.net. (no later than 27 October 2007) Make sure that your attachment is in ms Word, since attachment other than that will be automatically deleted.

 

Position:

A. Secretarial support

B. Logistical Supports

 

Requirements:

Fluency in English is crucial, since the Project Team Leader and most of advisors are expatriates.

Secretarial training from a respective secretarial college or equivalent

Fast and accurate typing

Able to operate and make use of standard softwares (Microsoft Words, Excel, Powerpoint)

Possess 3 years experience as a secretary

Posses experience in arranging workshops, seminars and field trips

Ability to work under pressure and meet deadlines

Ability to work independently as well as part of a team

Ability to take follow-up actions

Full initiative

Flexible

willing to travel

 

Added information

I. Scope of Work

The temporary project secretary will support the Senior Secretary to:

A. Secretarial support

1. Reception

2. Typing and formatting documents

3. Assist in preparation of presentation and training seminars:

a. In consultation with the Senior Secretary/respective Consultant, arrange for venue of presentation/training seminars

b. In consultation with the Senior Secretary/respective consultant, prepare list of invitees

c. Call invitees to ensure receipt of invitation and to check approximate number of attendants

d. In consultation with the Senior Secretary, conduct meals arrangement

e. Provide information to Accounting and Contracts Manager on numbers of attendants to receive transportation allowance and in some cases, on amount of money for supports provided by staff of the venue

f. In coordination with the IT officer and the General Affairs officer, ensure required equipment (desk top/lap top computers, printer, LCD Projector, laser pointer, photocopier) are available and in good condition

g. Inform the Driver/Clerk about numbers of writing pads/pens/folders to be made ready for the presentation/seminar

h. Ensure handouts are ready before the day of presentation/ seminar

i. Help with registration of presentation/seminar attendants

j. Distribute handouts to presentation/seminar attendants

k. Distribute and collect assessment forms to/from presentation/seminar attendants

l. Help with distribution of local transportation allowance to the presentation/seminar attendants

4. Maintain Project’s paper files:

a. Conduct filing regularly, that at weekends no paper are left unfilled

b. Ensure all files are stored in the right folders. When confusion arises, consult with the Senior Secretary/respective consultants

c. Conduct file thinning regularly to save filing space

5. Maintain Project’s electronic files:

a. Ensure all project’s reports are loaded into LAN

b. Ensure all works are saved using a standard file name that reflects file�s content and preparation date.

c. Store all old version files into scrap folder

B. Logistical Supports

1. Assist in preparation of luncheon meetings

2. Help arrange hotels, transportation, etc related to field trips

3. Help project drivers in setting up priorities of their work

 

 

Application Address

Please send your application letter and CV, along with your expected salary to hickling@attglobal.net (no later than 27 October 2007) Make sure that your attachment is in ms Word, since attachment other than that will be automatically deleted.

 

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26/10/2007 - Posted by | Uncategorized |

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